Revised Dec 31, 2020
Information You Provide to Us
The information you provide to us on or through our Site may include:
- Information you provide by filling in forms on our Site, including information by which you may be personally identified (Personal Information or data) such as name, social security number, date of birth, postal address, e-mail address, telephone number, cookies, usage data, and other data that could directly or indirectly identify you;
- Details of transactions you carry out through our Site such as transactions relating to policy coverage, insurance premiums, insurance claims and payment history;
- Details of your visits to and usage of our Site.
Information We Collect Automatically When You Use Our Site
As you navigate through and interact with our Site, we may collect, through automatic data collection technologies, certain information about your equipment, IP addresses, browsing actions and patterns to improve our Site and deliver a better and more personalized service. The technologies we use for this automatic data collection may include:
- Web Beacons. Pages of our Site may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags and single-pixel gifs) that permit Preferred Corporate Travel, for example, to count users who have visited those pages and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).
How We Use Your Information
We may use and process information that we collect about you or that you provide to us for our legitimate business interests, including any personal information or data:
- To present our Site and its contents to you;
- To provide you with information, products or services that you request from us;
- To notify you about changes to our Site or any products or services we offer or provide through it;
- To fulfill any purpose for which you provide such information;
- To carry out our obligations and enforce our rights arising from any contracts entered into between you and Preferred Corporate Travel;
- For Preferred Corporate Travel ’s internal business purposes;
- In any other way we may describe when you provide the information;
- For any other purpose with your consent.
Disclosure of Your Information
We may disclose aggregated information and other anonymous data to third parties without restriction. We may disclose personal information or data without your permission under the following circumstances:
- To third party service providers such as entities providing customer service, email delivery, auditing, hosting our website and other services.
- To a medical care institution or medical professional to verify coverage or benefits, to inform you of a medical problem of which you may not be aware or to conduct an audit that would enable us to verify treatment.
- To our affiliates, contractors, service providers and other third parties we use to support our business or deliver insurance-related services to you.
- To third parties involved with events that you register for, to facilitate your participation in those events.
- To fulfill any purpose for which you provide such information.
- For any other purpose disclosed by us when you provide the information.
- To an insurance carrier, agent or credit reporting agency to detect, prevent or prosecute actual or potential criminal activity, fraud, misrepresentation, unauthorized transactions, claims or other liabilities in connection with an insurance transaction.
- To comply with any court order, law or legal process, government or regulatory request.
- If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Preferred Corporate Travel, our affiliates, customers or service providers.
- To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution or other sale or transfer of some or all of Preferred Corporate Travel ’s assets, whether as a going concern or as part of bankruptcy, liquidation or similar proceeding, in which personal information held by Preferred Corporate Travel about user of our Site is among the assets transferred.
- For any other purpose with your consent.
Promotional Information and Offers
Correction of Personal Information
You may request correction or destruction of any of your personal information or data maintained by us to the extent that any such request would not violate any law or legal requirement or cause the information to be incorrect.
We have security measures in place to protect against the loss, misuse and unauthorized alteration of personal information under our control, including physical, electronic and procedural safeguards that meet or exceed applicable federal and state standards. Although we use commercially reasonable efforts to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Site. Any transmission of Personal Information or data is at your own risk.
Processing Personal Data under General Data Protection Regulation (GDPR)
Data Subject Rights under General Data Protection Regulation (GDPR)
Subject to certain exemptions, and in some cases dependent upon the processing activity we are undertaking, as a resident of the EEA, you have certain rights in relation to your personal information.
- Right to Access: You have the right to obtain information on what personal data of yours the data controller is being processed, for what purpose the data is being disclosed, to whom it has been or will be disclosed, and how long the data will be store.
- Right to Rectify: You have the right to request the data controller rectify inaccurate personal data.
- Right to Erase: You have the right to request the data controller erase your personal data where the data is no longer necessary, you have withdrawn your consent to processing, or in other circumstances as outline in Article 17 of GDPR.
- Right to Restrict: You have the right to restrict the processing of your personal data.
- Right to Data Portability: You have a right to receive your personal data and transmit those data to another controller.
- Right to Object: You have a right to object at any time to processing of your personal data.
- Right to Object to Automated Decision-Making: If utilized, you have the right not to be subject to a decision based solely on automated processing, including profiling.
We may ask you for additional information to confirm your identity and for security purposes, before disclosing the personal information requested to you. We reserve the right to charge a fee where permitted by law, for instance, if your request is manifestly unfounded or excessive.
Subject to legal and other permissible considerations, we will make every reasonable effort to honor your request promptly or inform you if we require further information in order to fulfil your request. We may not always be able to fully address your request, for example if it would
impact the duty of confidentiality we owe to others, or if we are legally entitled to deal with the request in a different way.
If you want to exercise any of the rights outlined above, please contact us. For more information on the General Data Protection Regulation, see more resources at https://gdpr-info.eu and http://gdprandyou.ie.
Children Under the Age of 13
Our Site is not intended for children under 13 years of age. No one under age 13 may provide any information through our Site. If you are under 13, do not use or provide any information on our Site or on or through any of its features. We do not knowingly collect personal information from children under 13; however, if we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information. Please contact us if you believe we might have personal information about a child under age 13.